PRINTER OR FAX
The availability of printers and/or faxes in the OneTouch destination list depends on whether or not you have printers or faxes configured in Windows. Please refer to the Windows documentation, or your printer or fax documentation, for setting up printers and faxes.
Supported file types—Only the BMP file format is available, when scanning to a printer or fax, as only uncompressed data can be send to these devices.
Destination type—Printers and Faxes are classified as “Device Links”. To make them available in the destination list, you must select Fax and Print on the Options tab in the OneTouch Properties window.
The Properties button will be disabled in OneTouch as there are no global properties for this type of destination.
Select a printer or fax device, in the Select destination list, then open a Scan Configuration to modify the settings for the device you selected.
Click on the Device Settings tab and use the options on this tab to select settings for the device.
• Fit to page, reduce image if necessary—If the scanned image is too big to be printed or faxed on a single page, the image will automatically be reduced to fit the page.
• Actual size, crop image if necessary—If the scanned image is too big to be printed or faxed on a single page, the image will automatically be cropped around its edges to fit on the page.
• Center image on page—The image will be printed in the center of the page instead of at the top left corner.
• Maintain aspect ratio—The aspect ratio is the length-to-width relationship of the image’s dimensions.
Select this option so the image’s relative proportions remain constant.
• AutoRotate image for best fit—If the image is a Landscape format and the device is printing in the
Portrait mode, or vice versa, rotate the image to fit on the page.
• Collate copies—If you are printing more than one page, collate the copies. Enter the number of copies in the Copies box.
• Advanced—Click to see additional settings for the device. The dialog box that opens is specific to the device. For example, if the device is your printer, the dialog box is your printer’s setup settings.
Note: When scanning to multiple printers and/or faxes, select the specific device, you want to configure the Advanced features for, from the list before clicking on the Advanced... button.
PAPERPORT
In the OneTouch Properties window, select PaperPort as the Destination Application for scanning.
Supported file types—All image file formats are available when scanning to PaperPort. The sPDF and nPDF text file formats are only available when the OmniPage software or OneTouch OmniPage module is installed. Please refer to "Text Formats" on page 22.
Destination type—The PaperPort destination is classified as a “Document Management Link”. To make it available in the destination list, you must select Document management on the Options tab in the OneTouch Properties window.
• Click the Properties button to open the OneTouch Link Properties for PaperPort. From this window, you can change the default folder location and options.
On initial installation of OneTouch, all scan configurations send the scanned document to the folder selected in this window. When you create new configurations, the default settings will also match what you have selected here. If you modify the options in an individual configuration, changing the options in this Link Properties window will no longer update to the configurations you modified.
• Click the New, Copy, or Edit button to open the Scan Configuration Properties window. Click on the PaperPort tab and use this window to set a configuration to scan to a different folder than the one selected in the Link Properties window.
Changing the options in this window only affects the configuration you are creating or modifying. All other configurations will retain their settings for this destination.
PaperPort OneTouch Link Properties window
Scan Configuration Properties window -
PaperPort tab
Select the destination folder for Scanned Documents
• Select a folder to send the scanned document(s) to when scanning to the PaperPort destination.
The list of folders in this window are from the PaperPort Folder Manager. Use the PaperPort Folder Manager to add or delete folders, add other drives and network locations to this list. You cannot add new folders from the OneTouch PaperPort configuration windows.
Scan to the current PaperPort folder
• Select this option to have the scanned document(s) sent to the currently selected folder in the PaperPort application.
The PaperPort software must be open, before scanning, for the scans to be sent to the selected folder in the PaperPort folder pane. If PaperPort is not open, this option is ignored and the scanned file is sent to the folder selected in either the OneTouch Link Properties or Scan Configuration window for PaperPort.
SHAREPOINT
The SharePoint destination link allows scans to be sent directly to a SharePoint site from OneTouch. Please contact your SharePoint site administrator for the server information you need to configure this link. Alternatively, have your site administrator or IT professional configure this link for you. Setup and configuration of the SharePoint sites and user accounts are outside the scope of this document.
Supported file types—All image and text file formats, except HTML, are available when scanning to the SharePoint site. Note that text file formats are only available if an OCR module or application is installed. Please refer to "Text Formats" on page 22 to see a list of text file formats that are available when OCR is installed.
Destination type—The SharePoint destination is classified as a “Storage Link”. To make it available in the destination list, you must select Storage and CD-R/W on the Options tab in the OneTouch Properties window.
All configuration of the SharePoint server is done using the SharePoint settings tab in the Scan
Configuration Properties window.
1. Select SharePoint as the destination application.
2. Open the Scan Configuration you want to modify for scanning to a SharePoint site, or create a new
Scan Configuration.
Select an existing configuration in which you have already specified your SharePoint site information, and then click on the Copy button to create a new configuration using the settings of the current configuration.
3. Click on the SharePoint tab and fill in the fields with the information for your SharePoint site.
• Protocol—Select which protocol you want to use to transfer the scan to the server.
• SharePoint URL—Input the full URL path of the SharePoint site without the http(s):// designation and actual page. This path should include everything except the destination folder.
For example, if the web browser URL displays http://sharepoint.site.com/IT/common/shared documents/default.aspx, then you would configure the SharePoint server path as follows:
• Select HTTP as the protocol
• The SharePoint URL would be sharepoint.site.com/IT/common
• The Destination folder would be shared documents
• User account—Input the user account name that has privileges to save files to the specified
SharePoint site and Destination folder.
• Password—Input the password for the user account name you specified.
• Use Windows Integrated Authentication—Select this option to use the Windows current user’s login name and password to access the SharePoint site.
• Destination folder—This is the folder where the final scanned document(s) are transferred to when scanning is complete.
• Filename format—Select a file naming format, for the scanned document, from the list. Select “Use custom file naming” to use the file you set on the Options tab in the OneTouch Properties window.
Count—This field will enable when the selected Filename format contains {seq}. Input the number you want the sequential count to start from.
Filename prefix—This field will enable when the selected Filename format contains {prefix}. Input the name or value you want as the prefix in the final file name.
Because the destination configuration is done through the scan configuration, you can set each configuration to scan to different SharePoint site, folder, filename format, using different user credentials, and so on. This is the same process used as when scanning to different folders using the Transfer to Storage destination, as described in detail starting on page 29.
Click on the Help button, in this configuration tab, to launch the SharePoint help file. The help file contains detailed information about the settings in this window and technical implementation notes.
SHAREPOINT LINK LOG VIEWER
The OneTouch Link Log Viewer opens automatically when scanning is complete. Click on the menu arrow next to View logs for and select SharePoint Link from the list to display the transfer history for the SharePoint link only.
Double-click on any of the line items to open the selected log file in the Log File Detail View. If you open a failed transfer, the log file may contain the information you need to determine why the transfer failed. After you address the failure indicated in this log file, you can click the Retry button to resend the document to the server.
Click on the Properties button to open the Log Viewer from the SharePoint OneTouch Link Properties window. There are no global configuration properties for the SharePoint destination application, all configuration is done using the Scan Configuration Properties window as described in the previous section.
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